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FinanSys Solutions Ltd Privacy Policy

[Updated September 2019]
  1. Privacy Policy
    FinanSys Solutions Ltd (hereinafter “FinanSys” or “us” or “we”) is committed to respecting your privacy and is compliant with all data protection and privacy laws governing the UK and Europe. FinanSys’s Privacy Policy Statement is designed to help you understand how we collect, use and protect your information when you visit our website and when you generally request information on our products and services – whether in person, via email, post, telephone or fax.
  2. Collection of Personal Information
    FinanSys endeavour to collect and use your personal information only with your knowledge and consent. The use of this information is typically done when you place an order, use FinanSys’s products and services, make customer enquiries, register and request product information, submit a job application or when you respond to communications from us (such as questionnaires or surveys). The personal information that we typically collect includes – your name, business and email address, telephone and fax numbers, and any other relevant information that is required and collected via requests, registrations or through surveys. On occasions, FinanSys may also purchase mailing lists for the purposes of direct marketing. However, we will only do this from an authorised and registered provider that maintains a comprehensive Privacy Policy which safeguards your rights as an individual. Once we obtain your data, it is processed and recorded on secure databases, which are only accessible by authorised FinanSys personnel.
    • Cookies
      Our website uses cookies. Cookies identify your computer or device rather than you as an individual user and are used for different purposes. To read more about which cookies we use and for their purpose, see below (Cookies 7.0).
    • IP address, browser settings and location
      When you visit the website, we register your computer’s IP address and browser settings. The IP address is the numerical address of the computer used to visit our website. Browser settings can include the type of browser you use, browser language and time zone. We collect this information so that we can trace the computer used in cases of misuse or unlawful actions in connection with visits to or use of the website. We also use the IP address to approximate your location by the city.
    • We process personal information in order to:
      • Perform a contract (see Article 6.1.b of the GDPR)
      • Comply with our legal obligations (see Article 6.1.c of the GDPR)
      • Pursue legitimate business interests of our own related to operating the website and providing our services, or to pursue the legitimate interests of third parties as long as your interests and fundamental rights do not override those interests (see Article 6.1.f of the GDPR).
  1. Use of Information
    FinanSys may use this information for processing your orders; delivering services, products or information; responding to complaints or account enquiries. FinanSys may also undertake an analysis based on past requests or your use of our services and products to contact you with information on new developments, products, services and special offers via post, telephone and other electronic means such as email and on the FinanSys website (subject always to any preferences expressed by you).We also gather statistics around email opens, clicks and corporate website activities with the use of industry-standard technologies to help us monitor and improve our offering.
  2. Disclosure of Information
    FinanSys does not rent, sell or trade your information. When required, for Marketing purposes, we do share minimal, yet necessary information with a small number of trusted organisations. Through these carefully selected parties, we may also decide to utilise their services to inform and improve our products and services, via advertising and marketing information. Whilst we trust these services, we will not pass control of your personal information to any third party. This data is only used to help us make you aware of products and services that we have specially sourced for our customers and which we feel are of interest to you.
    • We may disclose information about you
      • to companies and departments within the FinanSys organisation, subject to the terms of this Privacy Policy Statement; and
      • in the event that we undergo re-organisation or are sold to a third party, in which case you agree that any personal information we hold about you may be transferred to that re-organised company or third party for the purposes described herein and subject always to the terms and guidelines of this Privacy Policy
    • We may release information when FinanSys believes, in good faith, that such release is legitimately necessary to comply with the law,
      • enforce or apply the terms of any of our user agreements or
      • protect the rights, property or safety of FinanSys, our visitors, or others. FinanSys may also be obliged to disclose your personal information to meet any legal or regulatory requirements or obligations in accordance with applicable
  1. Personal Information for Direct Marketing
    We only use personal data from publicly available sources, in addition to these sources, we also use data obtained through a reliable and professional data provider where the recipient has opted in to receive third-party Marketing. All data sourced via these methods are compliant with the GDPR legislation for B2B communication.At the first point of communication and in line with this policy, we clearly state your right to withdraw your consent to Marketing at any stage. This can be actioned by means of our email unsubscribe button, via phone or email. Should you request a Right to Erasure, we will action your request within one calendar month. After this point, you will no longer receive any Marketing communication.
  2. Other Websites & Privacy Concerns
    FinanSys’s website may contain links to other company and organisational websites that are not owned or operated by us. We are not responsible for the privacy practices or the content of such websites. For more information on your privacy rights with regards to these sites, please refer to the privacy policies of each respective site that you visit.
  3. Cookies
    The Website uses cookies and similar technologies (“Cookies”). By using our Website, you accept that we use Cookies as described below.
    • What types of Cookies do we use?
      • Cookies are small pieces of information that the Website places on your computer’s hard disk, on your tablet or on your smartphone. Note that HTML5 introduced Web Storage that has a similar nature to Cookies, and that we, therefore, consider that as a Cookie in the following.Cookies contain information that the Website uses to make the communication between you and your web browser more efficient. Cookies identify your computer or device rather than you as an individual user.
    • What do we use Cookies for? We use Cookies for:
      • Generating statistics
        Measuring Website traffic such as the number of visits to the Website, which domains the visitors come from, which pages they visit on the Website and in which overall geographical areas the visitors are located.
    • Monitoring Website performance and your use of our Website
      • Monitoring the performance of the Website and applications and how you use our Website, and applications.
    • Authentication and improving the functionality of our Website
      • Optimising your experience with the Website, which includes remembering your username and password when you return to the Website and remembering information about your browser and preferences (e.g. which language you prefer).
    • Connecting you to Social Networks
      • We give you the option of connecting with Social Networks, such as Facebook and LinkedIn.
    • Quality Assurance
      • Ensuring the quality of reviews and to prevent misuse or irregularities in connection with writing reviews and using the Website.
      • Targeted advertisements
        Displaying relevant advertisements on the Website, including interest-based advertisements, which we believe are of interest to you. We use third parties to provide these advertisements when you visit the Website and other websites. These third parties may use Cookies alone or in conjunction with web beacons or other tracking technologies to collect information about your use of our Website and other websites.
  4. Third Party Cookies
    Third-party Cookies are set by third party websites – not our Website. When you visit our Website, the following third-party Cookies
    may be set:
  5. Deletion of Cookie
    You can delete the cookies already on your device. You can typically delete cookies from the Privacy or History area, available from the Settings or Options menu in the browser.
    In most browsers, the same menu can be reached through the Ctrl+Shift+Del keyboard shortcut or Command+Shift+Del if you’re on a Mac.
    If you do not accept Cookies from our Website, you may experience inconvenience in your use of the website.
  6. Data Retention
    We keep the Master Data and other personal data you provide with our services. If you choose to delete your details, we will delete this information upon your request and we will only save a log with the following information: your name, email address for the purposes of logging your request and to ensure that you are no longer contacted.
  7. Security
    We have gone to great lengths to protect your personal information within our organisation and regularly audit our systems for vulnerabilities.
  8. Changes to the Policy
    We may change this Policy at any time. The date shown at the start of this Policy indicates when it was last revised. Any changes will become effective when we post the revised Policy on the Website. You agree that your continued use of the Website after any posted modifications constitutes your acceptance of the new version of the Policy.
  9. Enquiries regarding the website or the Policy
    If you have questions or concerns about our Policy, how we process your personal information or would like us to correct your personal information, please contact us at: info@finansys.comIn addition to the rights set out above regarding your personal data, you also have the following rights:

You also have the right to object to the processing of your personal data – the unconditional right to object to the processing of your personal data for direct marketing

If our processing of your personal information is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing of data carried out before you withdrew your consent. You may withdraw your consent by contacting us at: info@finansys.com

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